Terms and Conditions and Event Attendee Waiver and Release of Liability for SmartCon 2025
May 19, 2025
These terms and conditions and event attendee waiver and release of liability (these “Terms”) govern your registration, attendance and participation in SmartCon 2025, which may include certain optional external events and activities (together, the “Conference”).
By registering for the Conference, you agree to these Terms, which form a binding legal contract between SmartContract Inc. (“Chainlink Labs”, “we”, “us” and “our”) and the registered attendee or participant (“Attendee” or “you”). If you are registering on behalf of another individual, it is your responsibility to ensure the person attending is aware of these Terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the attendee or participant aware of these Terms and that they have accepted these Terms.
We reserve the right, in our sole discretion, to modify these Terms from time to time. If we make changes, we will provide you with notice of such changes by sending an email, providing a notice through the SmartCon website or by updating the date at the top of these Terms. Unless we say otherwise in our notice, any modifications are effective immediately, and your continued attendance at the Conference will confirm your acceptance of the changes. If you do not agree to the amended Terms, you must not attend the Conference.
1. General
1.1 Admission. Your registration entitles you to admittance to the Conference. Any and all other costs associated with your attendance (including without limitation travel, meal, and accommodation expenses) shall be borne solely by you, and Chainlink Labs shall have no liability for such costs.
1.2 Use of Likeness. By attending the Conference you acknowledge and agree to grant Chainlink Labs the right at the Conference to record, film, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to Chainlink Labs includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media without payment.
1.3 Conference Content. You acknowledge and agree that Chainlink Labs, in its sole discretion, reserves the right to change any and all aspects of the Conference with or without prior notice, including but not limited to, the Conference name, themes, content, program, speakers, performers, hosts, moderators, venue, and time.
1.4 Age Requirements. No one under the age of 18 is permitted to attend the Conference. By attending the Conference you represent and warrant that you are at least 18 years old, can form a legally binding contract online, and have the full right, power and authority to enter into and comply with the obligations under these Terms.
1.5 Identification. Attendees must provide a valid government issued photo ID at registration in order to collect registration materials. Unless you are an exhibitor or group who has arranged for an advance group pick up of badges, individuals must collect their own individual Conference badge. Attendees must register for and attend the Conference in their true, legal name and true affiliation (employer, project, etc.); Attendees who present false or misleading identification or affiliation may be removed from the Conference and barred from attending future events, at the sole discretion of Chainlink Labs.
1.6. Use of Company Logo. By registering for the Conference, you agree to allow Chainlink Labs to use your registered company logo for marketing purposes. This includes displaying your logo on the Conference website, social media, and marketing materials. Chainlink Labs may adjust the size, format, or placement of your logo as needed. You confirm that you have the authority to grant this permission and that it does not violate any third-party rights. If you do not wish to have your company logo displayed on the Conference website, social media or marketing materials, then, please contact Chainlink Labs at smartcon@chain.link.
1.7 Attendee Badge Usage. For security and safety reasons, badges must be worn at all times in Conference areas and may not be sold, traded, transferred, exchanged or shared with other individuals or groups.
2. Fees
2.1 Payment. Registration fees are subject to change. The payment of the applicable fee(s) for the Conference is due upon registration at the then current rate(s). If such payment is insufficient or declined for any reason, you will be refused admittance to the Conference and Chainlink Labs shall have no obligations of any kind owed to you.
2.2 Promo and Discount Codes. Chainlink Labs will void promotional and discount codes if the Attendee is not the authorized user. Your registration will be “pending” until the appropriate fee has been paid. If you register using a rate that is not applicable to you, you hereby give Chainlink Labs the right to charge your credit card for the difference upon notice that Chainlink Labs does not agree with your selection of the special or discounted rate. All determinations of the discounted/special rates are at the sole discretion of Chainlink Labs.
2.3 Refund. Tickets to the Conference are non-refundable. Please direct any questions with regard to Attendee registration to smartcon@chain.link.
3. Cancellation, Substitution, and Lost Badge Policy
3.1 Badge. You will receive your badge for the Conference at the Conference’s designated registration area before entrance. Once you have received your badge, it cannot be changed, substituted, or reissued to a different person. By registering for a complimentary or paid Conference badge you agree not to sell, trade, transfer, exchange or share your complimentary code or badge. If Chainlink Labs determines that you have violated these Terms, Chainlink Labs may cancel your badge(s), retain any payments made by you and ban you from future Chainlink Labs conferences.
3.2 Lost Badge. If you have lost your badge, you will need to request a reprint at the Conference’s designated registration area before entry to the Conference.
3.3 Cancellation Policy. Please note, in the event that the Conference is abbreviated or canceled because of circumstances beyond Chainlink Labs’ control, including but not limited to civil disturbance, earthquake, electrical outage, pandemic (including developments of COVID-19), explosion, fire, freight embargo, strike or labor unrest, flood, hurricane, tornado, or other acts of God, or an act of war, terrorism, any government (de facto or de jure), or any government agency or official, Chainlink Labs reserves the right, in its sole discretion, to unilaterally terminate the Conference. In these circumstances, you expressly agree to waive any claim you may have against Chainlink Labs for damages or compensation, including but not limited to fees for registration, housing, airfare, and/or incidental charges.
4. Privacy Policy
4.1 Chainlink Labs is committed to protecting the privacy of the Attendees. Information on how Chainlink Labs collects, processes, and uses your data is included in and governed by the Chainlink Labs privacy policy at: http://www.Chainlink Labs.com/privacy-policy. By submitting your email address during the event registration process, you agree that Chainlink Labs and its event partners may send you Conference-related information. A valid email address is required for all registrations. Chainlink Labs uses the personal data you provide in this registration for administering your participation in the Conference. This may include information about the Conference’s content, event logistics, payment, updates, and additional information related to the Conference. Chainlink Labs may disclose your personal data to third party service providers engaged by Chainlink Labs to assist in the conduct of the Conference (e.g. mobile application provider), and anonymized data may be shared with third parties. Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to Chainlink Labs may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Specifically, as permitted by applicable law, rules, and regulations, Chainlink Labs may share details of each Attendee’s company, title and industry (but not the Attendee’s name) with third-party sponsors of the Conference. If you do not wish to have the details of your company, title and industry shared with third-party sponsors of the Conference, then, please contact Chainlink Labs at smartcon@chain.link. Except as described herein, Chainlink Labs will not disclose your personal data to any other third party without your consent except where required to do so by law.
4.2 Direct marketing. Chainlink Labs may, from time to time, share its latest news, upcoming events and latest marketing communications with recipients who choose to be included in Chainlink Labs email distribution list. With your explicit consent, we may use your name and e-mail address, so that you may be added to the Chainlink Labs email distribution list and be actively engaged with Chainlink Labs. Chainlink Labs will not share your personal data with any other third parties, other than Chainlink Labs’ affiliates. You will have the opportunity to opt-out from your email subscription at any time by notifying Chainlink Labs.
4.3 Scanning. You may be asked to have your badge scanned either at exhibit booths and/or at session rooms. When your badge is scanned by exhibitors and/or sponsors during the Conference, your personal data will be collected and processed by that entity in accordance with their privacy policy.
5. Prohibited Conduct
5.1 Unacceptable Conduct. You acknowledge and agree that Chainlink Labs reserves the right to remove you from the Conference if Chainlink Labs, in its sole discretion, determines that your presence or behavior may constitute Unacceptable Conduct (as defined below). Unacceptable Conduct will not be tolerated by any Attendees, including guests, employees, speakers, or venue staff. Attendees asked to stop any Unacceptable Conduct are expected to comply immediately, and Chainlink Labs or venue staff may take any action they deem appropriate in relation to the Conference itself, up to and including expulsion from the Conference and prohibition from attending future conferences and events organized by Chainlink Labs.
Unacceptable Conduct includes, but is not limited to, the following examples:
- Violating any provision of the Terms
- Any harassment or discrimination directed towards anyone present at the Conference or via social media posting
- Usage of any illegal drugs
- Excessive alcohol intoxication, such as intoxication above legal limits or in any manner that disrupts or hinders Conference activities
- Possession of any item that can be used as a weapon, which may cause danger to others if used in a certain manner
- Violence, threats of violence, or violent language directed against another person, either in-person or via social media posting
- Any lewd, obscene, or offensive behavior or language, including but not limited to using sexually explicit or offensive language, or any language, behavior, or content that contains profanity, obscene gestures, or racial, religious, or ethnic slurs, either in-person or via social media posting
- Failure to obey any rules or regulations of the event venue
- Failure to obey applicable health and safety guidelines
- Unauthorized recording of attendees or event staff by any means, such as audio, video, or other electronic means. Unauthorized means in violation of Section 5.4.
- Misuse of Conference WiFi (as specified in Section 5.5)
- Use of alias names or false company or project affiliation
5.2 Badge Misuse. Attendees wearing counterfeit badges or otherwise falsified badges will be immediately ejected from the Conference and banned from future conferences organized by Chainlink Labs.
5.3 Unauthorized Sales and Solicitation. You are not allowed to sell products or services or solicit such sales during the Conference unless you have obtained Chainlink Labs’ prior written consent. Attendees observed soliciting such sales in public spaces during the Conference will be ejected from the Conference and may be banned from future conferences in Chainlink Labs’ sole discretion. Chainlink Labs reserves the right to deny admission to anyone who engages in or is reputed to engage in unethical or non-compliant marketing practices.
5.4 Photography, Recording, Live Streaming, and Videotaping. Attendees may not record or broadcast audio or video of sessions at the Conference. Chainlink Labs allows mobile device cameras on the show floor. Attendees may take pictures within the show for purposes of company or annual reports, company media pieces, marketing materials, etc. Attendees are responsible for compliance with all applicable intellectual property, privacy and publicity laws, rules and regulations.
5.5 Use and Access to Conference Wifi. Chainlink Labs may offer Attendees access to Wifi. Attendee access to Wifi will be subject to additional terms and conditions, provided during sign-on to Wifi service. By accessing such Wifi service, Attendees consent to and acknowledge that Chainlink Labs, its affiliates and its vendors may monitor all network traffic and activities for the purpose of, but not limited to maintaining network security controls and availability of WiFi during Conference. Chainlink Labs, at its sole discretion, may block any device from accessing WiFi and remove the owner or user of any device from the venue for misuse of WiFi access, including, but not limited to, Unacceptable Conduct by Attendee(s) over WiFi.
5.6 Chainlink Labs may retain all fees paid by an Attendee to Chainlink Labs if an Attendee is removed from the Conference pursuant to this Section 5 or for violating any provisions in these Terms.
5.7 Indemnity. Attendees agree to indemnify, defend and hold Chainlink Labs harmless from any breach or violation of the requirements and prohibitions set forth in this Section 5.
6. Intellectual Property
6.1 All intellectual property rights in and to the Conference, the Conference content, and all materials distributed at or in connection with the Conference are owned by Chainlink Labs or the Conference sponsors or speakers presenting at the Conference. You may not use or reproduce or allow anyone to use or reproduce any trademarks (including without limitation “Chainlink Labs”) or other trade names appearing at the Conference, in any Conference content or in any materials distributed at or in connection with the Conference for any reason without the prior written permission of Chainlink Labs.
6.2 For the avoidance of doubt, nothing in these Terms shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by Chainlink Labs or any affiliate of Chainlink Labs or its vendors, all of which shall at all times remain the exclusive property of Chainlink Labs, its affiliates or its vendors.
7. Disclaimer of Warranties, Limitation of Liability
7.1 Chainlink Labs gives no warranties in respect of any aspect of the Conference, or any materials related thereto or offered at the Conference and, to the fullest extent possible under the laws governing these Terms, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The Conference is provided on an “as-is” basis. Neither Chainlink Labs nor its affiliates accept any responsibility or liability for reliance by you or any person on any aspect of the Conference or any information provided at the Conference.
7.2 To the maximum extent permitted by law, neither Chainlink Labs nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the Conference or other aspect related thereto or in connection with these Terms.
7.3 The maximum aggregate liability of Chainlink Labs for any claim in any way connected with, or arising from, the Conference or these Terms, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to Chainlink Labs under these Terms.
8. Miscellaneous
8.1 Chainlink Labs’ failure to exercise any right provided for herein shall not be deemed a waiver of any further rights hereunder. If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that these Terms shall otherwise remain in full force and effect and enforceable. These Terms shall be governed by the laws of the State of New York and the parties shall submit to the exclusive jurisdiction of the courts sitting in New York County, New York. You agree that these Terms are the complete and exclusive statement of the mutual understanding between you and Chainlink Labs with respect to the Conference and supersedes and cancels all previous written and oral agreements, communications and other understandings relating thereto. No agency, partnership, joint venture, or employment is created as a result of these Terms and you acknowledge that you do not have any authority of any kind to bind Chainlink Labs in any respect whatsoever.
8.2 Unsecured Items Policy. Personal belongings such as briefcases, backpacks, purses, coats, book bags, laptops, tablets or mobile devices, etc. should not be left unattended in meeting rooms or public areas. These items are the responsibility of their owner and Chainlink Labs and its affiliates will not be held responsible for their safekeeping should they become lost or stolen. Additionally, any unattended items may be subject to removal by security upon being discovered. If you lose or find an item, please ask about the lost and found at Registration.
9. Health and Safety
9.1 Chainlink Labs continues to monitor applicable regulatory requirements and guidelines regarding pandemic-related restrictions and requirements. The safety and well-being of our attendees, employees, and partners are our top priorities and based on the regulations and guidance in effect at the time of the Conference, we will be implementing best practices aimed at managing the spread of a pandemic.
9.2 Adherence to Chainlink Labs and New York City’s mass gathering policy will be continually monitored and enforced by Chainlink Labs staff. We ask that you review the release below and express your intent and commitment to abide by policies in place to protect the other Conference attendees, employees and partners during the Conference taking place in New York City from November 4-5, 2025.
9.3 I acknowledge and confirm the following:
- I will comply with all applicable governmental orders and guidance in the event of a pandemic. This includes any requirements to self-isolate or quarantine, as applicable.
- I understand that Chainlink Labs may implement enhanced safety and sanitation protocols in response to a pandemic and commit that I will follow any outlined safety protocols that have been put into place for the Conference. Information on those protocols will be made available on the Conference website.
- I understand that, even though Chainlink Labs may implement enhanced safety and sanitation protocols and imposed additional requirements on individuals accessing Chainlink Labs premises, there is still a risk that I may contract an illness, including a pandemic-related illness such as COVID-19, while traveling and while at the Conference. I acknowledge and voluntarily assume these risks.
- I am traveling to and attending the Conference voluntarily and with an understanding of the risks of contracting an illness, including a pandemic-related illness such as COVID-19.
- I will not travel to or access the Conference and designated Conference event space if I or anyone in my household is currently experiencing, or has experienced in the last 72 hours, any symptoms of COVID-19 as identified by the CDC, see https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html, including: fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting.
By acceptance of these terms and conditions, I acknowledge and accept sole responsibility for any expense, liability, illness, injury, disability, or death related to contracting an illness, including a pandemic-related illness, while attending the Conference. I hereby release, covenant not to sue, discharge, and hold harmless Chainlink Labs from all claims of any kind arising out of exposure or contracting of an illness. I understand and agree that release of liability includes any claims toward Chainlink Labs, its affiliates, employees, and representatives whether an illness or pandemic-related infection occurrence exists before, during, or after attendance and participation at the Conference.